​APEF Meeting Minutes
September 22, 2020

Attendees: Sonia Rodriguez, Jocelyn South, Mo Barongan, Erika Donica, Amber Carreno, Erika Lamberty, Laura Gallo, Misty Hirsch, Kyle Ruggles

Meeting Call to Order: 3:02pm
Dr. Ruggles
 There are still 2 invoices outstanding Achieve 3000-$5,000; Lexia $4,500, Lexia hasn’t been payed but the Rep is letting the kids use it
 Thank you for the $5000 for the Lexia/Achieve 3000 programs
 Thank you for the Welcome Back/ Distribution Day Going for the Gold signs
 Asking for water bottles for students for refilling with the gooseneck water filler for classic students returning on October 20th
 Asking for a storage unit for 3 rd , 4 th , 5 th grade play props
 Time capsule end of year/next year; work with parents, kids, school community
 Dr. Ruggles is not opposed to wearing a Hawk mascot, $350, maybe wait on it: would be connected to Spirit week/spirit days Have more Alamosa spirit, continue wave pact Wednesdays, Alamosa spirit shirt day Fridays
 Back to School Night through Zoom live meeting went very well
 Dr. Ruggles will make more of an effort to communicate and connect with student
 There might be a new distribution day in the next couple of weeks
 New change in pick up times TK, Kinder-M 12:50, T-F 2:06
Gr. 1-5- M-1:00, T-F 2:16
Discussion
 Room parents
o Amber C. heading the project, it will not create work for the teachers-it will help the teacher
relieve some stress
o Create a directory
o Help coordinate Spirit ware weeks for class
o Volunteers/sign up genius
o Pool together pictures for the yearbook
o Ask and question what the teachers may need get feedback from the teachers
 Yearbook committee
o Sonia R., Amber C., Mo B. want a group of 4-5
o The group has laptop and 4 cameras
o Picture Day? Maybe have the first group of pictures when classic students comeback
o Deadline for yearbook March/April; previous years typical deadline is end of April
o Specify and ask parents to send pictures to email/website, pictures from social media-state
disclaimer that pictures could possibly be used for yearbook

 APEF Zoom account
o Take a look at prices possibly get one for APEF to use
 After school club
o Virtual clubs; running clubs, garden clubs look into how they can be led and by who
 Next meeting October 20th

Voting Items:
 Remove AR line and create a new line item
o Erika D. makes a motion to remove AR line- Jocelyn S. 2nds the motion- motion passes
 Separate Rich reader from Millionaire club line
o Jocelyn S. makes a motion to separate Rich reader from Millionaire club line and create a new
line for Rich readers. Each line will have $525 in each line- Erika D. 2nds the motion- motion passes
 Approve budget for funds to spend 2020-2021; $37,500
o Erika D. makes a motion to approve the 2020-2021 budget- Laura G. 2nds the motion- motion passes
 Release funds from Rich readers and Running club to purchase lanyards (500), charms (500), connectors(100), dog tags (500)
o Erika D. makes a motion to release up to $350 from Rich readers and up to $200 from Running club to purchase lanyards, charms, connectors and dog tags- Amber C. 2nds the motion- motion
passes
 Release funds $500 from insurance line for APEF 2021 renewal of AIM insurance
o Amber makes a motion to release up to $500 for insurance renewal- Erika D. 2nds the motion-motion passes
 Release funds from Supplies/taxes/Charitable trust to renew
o Amber makes a motion to release up to $500 release supplies and charitable to renew- Erika D.
2nds the motion- motion passes
 Release funds from website budget line for domain name renewals
o Amber C. makes a motion to release up to $102 to renew the domain name –thehawkrun.com-
Erika D. 2nds the motion- motion passes

Meeting Adjourned- 4:46pm

APEF Meeting Minutes
September 1, 2020

Attendees: Sonia Rodriguez, Erika Donica, Mo Barongan, Laura Gallo, Amber Carreno,  Erika Lamberty, Kyle  Ruggles, Jessica Larimore 

Meeting call to order: 3:05

Dr. Ruggles updates:

• Distribution set for Tuesday/Wednesday 9/8 and 9/9
  

• Kids will be receiving packets for at home learning with Leader in Me, ELA info, Eureka Math, Music, instruments possible, math manipulatives and more
  

• First 6 weeks will be virtual for both classic and virtual students
  
• Very detailed COVID prevention plan- share this plan with all as soon as its approved
  

• Includes social distancing, proper hand washing set times, lunches and recess will be staggered, disinfect all high use areas, detailed plan if a student become ill with COVID, contact parents, remove child from class to an isolation room, multiple isolation rooms, close classrooms for cleaning, move students to a clean disinfected classroom, there will be frequent checking of children that they appear healthy, monitoring throughout the day
  

• For classic students(when they return) start times and dismissals remain the same (8:00-2:18, 2:08 for kinder, 12:51 early Monday dismissal 12:41 (kinder) 
  
• 20 classes this year approx. ½ virtual ½ classic
  
• T/K-3 no more than 26 students, 4-5 no more than 26
  
• Each classroom has its own ventilation system, circulate air with open windows
  
• Absolutely no singing, no singing indoors or outdoors, or socially distanced outside
  
• Realistic spacing in classrooms 3-4 feet not 6 feet
  
• No temperature taking on children
  

• Can APEF purchase thermometers for each class, teachers take temps?
  

• Teacher assignment 9/4, majority of teachers will be teaching out of their classrooms
  

• Teachers are assigned to classic and virtual, no flipping during midterm
  
• Some teachers might teach out their homes(medically excused)
  

• CANVAS online learning system: all students will be using this, teachers are making presentations for parents: Teacher introduction, Summary of CANVAS, Links to ZOOM, what are kid expectations, schedule, amounts of time each class is expected to be online, starts of at 20 mins, there is a required daily live interactions, each grade level will be different
  
• Possibility of small groups on campus
  

• Children that maybe allowed: those with disabilities, speech, English learners, children with emotional distress/depression, dual language immersion, will announce if and when they are allowed
  

• COVID relief
  

• For each student school is receiving $35; use money for PPE, signage, isolation rooms set up, purchase of disinfect spray machines, 4 different hand washing stations, soccer and basket balls for each class
  

• $4,00-$5,000 for Achieve 3000 and Lexia: needs support from APEF and PTA
  

• These programs can be used for all students, virtual and classic 
  
• Benchmark reading nonfiction, high interest reading that engages the readers
  

Questions 

• When will we be able to see safety plan?
  
• What is the class going to look like?
  
• What will lunch look like? Children seated maybe 4 to a table
  
• Playground play-no access, roped off; kids can play with balls? 
  
• Is there a requirement to get a COVID test for returning child if they become ill? Must follow CDC guidelines(they change all the time)
  

Other Items

• Update website; meeting minutes, meeting times, where we spend money, Welcome to all, all are welcome-together now, intro video, give the community info, be inviting
  
• Welcome Back
  

• PTA decorate the cage area; APEF decorate Back fence; we will have music
  

• Budget
  

• Spent last year $22,000 maybe raise up to $25,000 this year?
  
• Next year Hawk run? Will it be possible
  
• Save Field trips line
  
• Separate Rich Readers from Millionaire
  

• Discussion of Girl Scout Troop #1929 helping those in need in our Alamosa Park community
  

• 4 or 5 Girls will make 30 back packs with school supplies, grooming items, try and make ½ girls ½ boys and try to get info for appropriate grade level
  

Voting Items: 

• $5,000 for Lexia and Achieve 3000 programs for the school
  

• Jessica motions to approve the release of $5,000 to help purchase Lexia and Achieve 3000- Erika D. 2nds motion- motion passes
  

• $2000 for teacher gift cards for the classroom
  

• Erika D. motions to release $2,000 for teacher gift cards for classrooms- Erika L. 2nds the motion- motion passes
  

Meeting Adjourned 5:13

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Tuesday , October 20th 3:00-4:30pm
Tuesday, November 17th 3:00-4:30pm
Tuesday, December 15th 3:00-4:30pm
Tuesday, January 26th 3:00-4:30pm
Tuesday, February 23rd 3:00-4:30pm
Tuesday, March 23rd 3:00-4:30pm
Tuesday, April 20th 3:00-4:30pm
Tuesday, May 18th 3:00-4:30pm

Alamosa Park Educational Foundation Meeting Agenda
 August 24, 2020

• Welcome/Call to Order – Introduction
• New Executive Board 2020-2021 School Year

1. President: Sonia Rodriguez
2. VP: Monina Barongan
3. Treasurer: Amber Carreno
4. Secretary: Erika Lamberty
5. Auditor: Erika Donica
6. Volunteer Coordinator: Misty Hirsch
7. Dine Out Coordinator: Laura Gallo
8. Academic Programs Coordinator: Jocelyn South
9. Scrip Coordinator: Brittany England
10. Yearbook Coordinator: Open

• Discussion:
  • APEF 2020/2021 Calendar
  • APEF Website -Access & Tutorial - We need to update it asap
  • Welcome Back (Kinder-entire Alamosa Students) -Hawk Suit? Signs
  • Pre packaged ice-cream sandwiches? instead of ice cream social- Erika D.
  • Spirit Wear (Online Store Tutorial from Jess) Inventory? Marnic
  • Rich Reader/Millionaire Inventory - Jocelyn & Librarian
  • Dine Out/ Take Out scheduling - Laura/Misty
  • New APEF Memberships: Misty
  • 22K approx budget for this year...we use up about 10K @ very beg. school yr.
  • Possibly $100 for classroom cards now and then another $100 at a later time
  • Split Costs with PTA...possibly AR, Running Club, Scrabble Club, Safety, 5th grade promotion etc?
  • Pilot program for Room Parents- Amber
  • Scrip - Brittany
  • Zoom Subscription for APEF meetings this school year?
  • APEF Video to be placed on our website & Parent Page?

 

• Call meeting to close

1st APEF Meeting of the School Year: Tentatively Tues. Sept. 21st @ 3:00pm

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