September 22nd Meeting Notes

​APEF Meeting Minutes
September 22, 2020

Attendees: Sonia Rodriguez, Jocelyn South, Mo Barongan, Erika Donica, Amber Carreno, Erika Lamberty, Laura Gallo, Misty Hirsch, Kyle Ruggles

Meeting Call to Order: 3:02pm
Dr. Ruggles
 There are still 2 invoices outstanding Achieve 3000-$5,000; Lexia $4,500, Lexia hasn’t been payed but the Rep is letting the kids use it
 Thank you for the $5000 for the Lexia/Achieve 3000 programs
 Thank you for the Welcome Back/ Distribution Day Going for the Gold signs
 Asking for water bottles for students for refilling with the gooseneck water filler for classic students returning on October 20th
 Asking for a storage unit for 3 rd , 4 th , 5 th grade play props
 Time capsule end of year/next year; work with parents, kids, school community
 Dr. Ruggles is not opposed to wearing a Hawk mascot, $350, maybe wait on it: would be connected to Spirit week/spirit days Have more Alamosa spirit, continue wave pact Wednesdays, Alamosa spirit shirt day Fridays
 Back to School Night through Zoom live meeting went very well
 Dr. Ruggles will make more of an effort to communicate and connect with student
 There might be a new distribution day in the next couple of weeks
 New change in pick up times TK, Kinder-M 12:50, T-F 2:06
Gr. 1-5- M-1:00, T-F 2:16
Discussion
 Room parents
o Amber C. heading the project, it will not create work for the teachers-it will help the teacher
relieve some stress
o Create a directory
o Help coordinate Spirit ware weeks for class
o Volunteers/sign up genius
o Pool together pictures for the yearbook
o Ask and question what the teachers may need get feedback from the teachers
 Yearbook committee
o Sonia R., Amber C., Mo B. want a group of 4-5
o The group has laptop and 4 cameras
o Picture Day? Maybe have the first group of pictures when classic students comeback
o Deadline for yearbook March/April; previous years typical deadline is end of April
o Specify and ask parents to send pictures to email/website, pictures from social media-state
disclaimer that pictures could possibly be used for yearbook

 APEF Zoom account
o Take a look at prices possibly get one for APEF to use
 After school club
o Virtual clubs; running clubs, garden clubs look into how they can be led and by who
 Next meeting October 20th

Voting Items:
 Remove AR line and create a new line item
o Erika D. makes a motion to remove AR line- Jocelyn S. 2nds the motion- motion passes
 Separate Rich reader from Millionaire club line
o Jocelyn S. makes a motion to separate Rich reader from Millionaire club line and create a new
line for Rich readers. Each line will have $525 in each line- Erika D. 2nds the motion- motion passes
 Approve budget for funds to spend 2020-2021; $37,500
o Erika D. makes a motion to approve the 2020-2021 budget- Laura G. 2nds the motion- motion passes
 Release funds from Rich readers and Running club to purchase lanyards (500), charms (500), connectors(100), dog tags (500)
o Erika D. makes a motion to release up to $350 from Rich readers and up to $200 from Running club to purchase lanyards, charms, connectors and dog tags- Amber C. 2nds the motion- motion
passes
 Release funds $500 from insurance line for APEF 2021 renewal of AIM insurance
o Amber makes a motion to release up to $500 for insurance renewal- Erika D. 2nds the motion-motion passes
 Release funds from Supplies/taxes/Charitable trust to renew
o Amber makes a motion to release up to $500 release supplies and charitable to renew- Erika D.
2nds the motion- motion passes
 Release funds from website budget line for domain name renewals
o Amber C. makes a motion to release up to $102 to renew the domain name –thehawkrun.com-
Erika D. 2nds the motion- motion passes

Meeting Adjourned- 4:46pm