November Meeting Minutes

APEF Meeting Notes: November 12, 2022
Attendees: Kyle Ruggles, Kayla Velasco, Sarah Baxter, Sonia Rodriguez, Jasmine Ramon, Shannon Alvarado, Shae Vartabedian, Erin Clark, Estefani Garcia, Mo Barongan, Erika Lamberty
Meeting Call to Order- 2:46pm

Dr Ruggles updates: 

• Thank you for a great job on the Dia de los Muertos festival. It ran smoothly and was safe. The booths and tables were fun and enjoyed by the families that attended
• We have a new hire at Alamosa Park- Community Liaison for our school Dalia Mendez, she will start 11/14 and will work with our community, PTA, Foundation and help with parent involvement. She has experience, great work ethic and is bilingual, Spanish, English
• For Veterans Day students created artwork and cards for veterans
  
  

Discussion:

• Spirit Wear- APEF will continue to sell once a month after school in December and begin online sales
• Silent Auction needs a team lead, date of the Spring concert will be discussed with Mrs. Sotelo. Need to begin scouting for sponsorship as businesses/companies require a 5–6-month advance request, ask for class donations of a themed baskets 
• Read-a-thon if we consider this fundraiser, we need to choose sponsorships for different events
• Fall Festival 10/29- Thank you to all parent volunteers, teacher, staff, HS student volunteers, RMS ballet folklorico and all Alamosa community for the generous donations. This made the festival successful. Each cake walk raised $75, made $3,400+, walked away $2,700. The budget was allotted for $1,000. Festival committee only spent $600.
• Raise Right-(Script) do a hybrid fundraising effort- order gift cards on behalf of students/families, possibly buy $1,200 worth of popular gift cards-post on social media
• Winter Concert 12/16 PTA will possibly do a 1-day Boutique/buying store
• Venmo- consider using it for payments. Find a way to take optional payments
• Square 1 Art- sales are extended until 11/21. They will ship to home not to the school this year
• Dec/Jan-look into dine out combo event- ice cream/jump place? 
• Begin discussion about the Teacher/Staff Luncheon (Mingle/Jingle) check with PTA if they are working on luncheons for teacher/staff-possibly collaborate with them
• Winter Spirit Week-Mrs. Olsen/student council work to collaborate
• Grade level grants $5,600 assigned- spent $702 use grant forms for learning structure/telescope/seating etc.
• AR Dr. Ruggles working on extending time. Use library time for AR, use afterschool in clubs 
• Clubs offered at school- currently teachers see if there is a demand for a certain club offered to some students, teachers offer what they are knowledgeable have interest in
• Looking into YMCA type programing that will offer wide array of clubs in the near future
• Garden club is coming back with Farmer Jones

Voting Items:

• Sonia Rodriguez made a motion to approve the October Meeting Minutes. Jasmine Ramon 2nds the motion, no one opposes the motion, motion passes.
• Shannon Alvarado made a motion to approve the September Budget Reconciliation. Jasmine Ramon 2nds the motion, no one opposes, motion passes. 

Voting Items in between meetings:

• Sonia Rodriguez made a motion to release up to $120.00 from Supplies/Taxes & Charitable Trust to purchase a cash box and storage bins for Spirit-wear. Shannon Alvarado 2nds the motion, no one was opposed, motion passed.   

Meeting Adjourned- 3:54pm