APEF Meeting Minutes and Dates
NEXT APEF MEETING: February 14
APEF Meeting Notes
May 17, 2022
Attendees: Sonia Flores, Mo Barongan, Sarah Baxter, Amber Carreno, Jasmine Ramon, Misty Hirsch,
Erika Lamberty, Shae Vartabedian, Bevin Mowbray, Shannon Alvarado, Estefani Garcia
Meeting Call to Order- 2:37pm
Dr Ruggles Updates:
❖ Thank you to our new board for 2022-2023. A thank you to the current 2021-2022 board for all
the work this year especially for these tough years especially during Covid
❖ Teacher have received their checks from Hawk Run. It is 10% from the overall class amount that
was raised per respective class. Hawk Run prizes will come in the next weeks. Red hair dye from
Dr Ruggles will happen this week.
❖ CAASPP wrapped up today, make ups will start tomorrow 5/18. He gave the students pep talks
to do their best and make it less stressful.
❖ Student Assembly 5/20- we would like to recognize 4 students, top earners boy/girl and top
❖ 5/25 Volunteer Appreciation 8-9am coffee/donut, Open House, Dance Party for Hawk Run prize
❖ Dance Party for the Hawk Run- 51 students for May 25th 2:30-4:00 same day as Open House Night
❖ The signups for the Dance Party and for 5th graduation were sent by Dr. Ruggles on his last email
❖ Sponsorships for Hawk Run help for prizes for Hawk Run and this year APEF has to use money
to pay for prizes for the Hawk run participants that have top earners, runners etc.
❖ Teachers received Hawk Run money
❖ Yearbook is in production, a month to look over it and make it, yearbooks will arrive 6/3.
Possible distribution date on 6/7. Thank you to Sarah, Mo, and others that aided in production of
❖ Academic Enrichment Jocelyn S. ordered new inventory. 6/3 at lunch time- ice cream to all rich
reader and millionaires. New millionaire and new rich reader for this June assembly will get an
ice cream. Additionally, all rich readers and millionaires will receive a second ice cream to
celebrate their achievement.
❖ Alamosa Got Talent turned out great-thank you to the teachers that helped out
❖ Staff Luncheon 6/3 Friday
❖ Campout Saturday- 6/4 there will be a discussion and group to work on this event and get an
itinerary. Have the 2 refrigerators- staff, and mobile refrigerator from kitchen.
❖ Clean up of the APEF storage room is a necessity. It has been a long time and it is very cluttered
and very dirty and needs a complete and thorough clean up.
❖ Graduation is 6/6 - there will be a new set up for the student seating, we’d like to see where
there will be space for photo opportunities, there also needs to be spaces reserved for those that
won special VIP seating and parking spots for graduation from the silent auction.
❖ Field day is 6/8. Signups are out and new permission slips for off campus event are needed.
❖ 5/25 Volunteer appreciation gathering for all volunteers and helpers this school year - on campus
"Thank you" by Dr. Ruggles
❖ Volunteer Gathering for APEF/PTA- think of a place off-site to gather and have a fun time to just
relax - no school items or business
❖ 5th grade field day no jumpers because it is school sponsored event
❖ Add $$$ amount to sign-up genius for help to cover some costs for field day/items for graduating
❖ Also ask PTA for help they used to help with half the cost for field day a few years back
❖ Maybe instead of pizza for field day could cut cost and not get pizza and supply popsicles.
❖ Request industrial pencil sharpers, Dr. Ruggles will look into his budget lines and will revisit it if
we need to help out
❖ Promotion/Field Day- ask parents and they always love helping out it went out to the whole
school maybe add fruit as long as people want to donate. Started with only 5th grade parents. We
still have luncheon so we don’t want to put out too many sign ups and ask too much from our
❖ We have already gone over our budget by $1,800 for our year. There are some pending items-
❖ We still have some pending amounts with Teacher appreciation appx. $200, Kinder Graduation
appx. $300, 5th gr. Graduation appx. $1,200, Campout appx. $?
❖ May have to spend another $1,500/$1,700.
❖ Try to continue campout with low cost
❖ We have about $86,000 in account now.
❖ Any amount that is spent this year will be counted next year.
❖ Overflow amount each year. We need to have a carryover amount of $15,000 for the next school
❖ We have a Hawk Run every other year and try to raise +$30,000 each run. It’s a lot to ask for our
community to raise $30,000 each year.
❖ We try and have a budget amount of $20,000 for every school year. A realistic amount could be
up to $25,000.
❖ Fall Festival, Dine Outs, Digital Fundraiser-Scrip, Box Tops, Amazon Smile- will help out to
raise more money for our school. Silent Auction up to a greater scale in the MPR room and once
we get back on campus. Spirit-wear can also be a good way to bring in money as well.
1. Misty H. makes a motion to make an amendment on the meeting minutes to add Amber Carreno
to attendees’ line on notes from October 2021 thru April 2022. Mo B. 2nds the motion, no one
opposes, motion passes.
2. Amber C. makes a motion to approve all meeting minute notes spanning from October 2021-
April 2022. Misty H. 2nds the motion, no one opposes, motion passes.
3. Jasmine R. makes a motion to release up to $1,200 - $600 from Field Day budget line and $600
from Promotion/Reception budget line - for 5th gr. T-shirts, field day, promotion décor. Misty 2nds
the motion, Amber Carreno abstains from the vote, 7 votes Aye, motion passes.
4. New Executive board [a. President: Monina Barongan b. VP: Shae Cabrera Vartabedian c. Treasurer: Shannon
Alvarado d. Co-Treasurer - Jasmine Ramon e. Secretary - Erika Lamberty f. Co-Secretary - Sarah Baxter g.
Volunteer Coordinator: Bevin Mowbray h. Dine-Out Coordinator: Liz Hernandez i. Academic Programs
Coordinator: Jocelyn South j. Digital Fundraising Coordinator (Amazon Smile, Scrip, Box Tops): Open k. Yearbook
Coordinators: Monina Barongan and Sarah Baxter (still need 1 additional coordinator) l. Webmaster: Amber Carreno
m. Social Media Communications Rep: Sonia Rodriguez] Mo B. makes a motion to approve our new
executive board. Misty 2nds the motion, no one opposes, motion passes.
Voting Items approved between meetings:
1. On Monday, April 27th, Jocelyn South made a motion to release up to $1,000 from our Rich
Reader and Millionaire budget lines for reader incentives including shirts, hats, ice cream, etc.
Mo Barongan provided the second and the motion passed.
2. On Thursday, May 12th, Sarah Baxter made a motion to release $27.23 from Gift to School to
pay for the Entourage Yearbook balance. Misty Hirsch provided the second and the motion
3. On Monday, May 16th, Mo Barongan made a motion to release $3,300 from Hawk Run Grants
to be distributed to teachers. Bevin Mowbray provided the second and the motion passed.
Meeting Adjourned- 3:55pm
❖ Tuesday, December 14th - APEF Meeting @ 4:00 pm via Zoom
❖ Thursday, December 16th - Wednesday, December 22nd - Winter Spirit Week
❖ Wednesday, December 22nd - Mingle and Jingle: Staff Luncheon
❖ Wednesday, December 22nd - APEF and PTA: Potluck @ Alamosa Park after school
❖ Thursday, December 23rd - Monday, January 10th - Winter Recess (NO SCHOOL)
❖ Tuesday, January 11th @ 8:00 am - School Resumes
❖ Tuesday, January 11th - APEF Meeting @ 4:00 pm via Zoom
❖ Monday, November 1st - Square 1 Art Personalized Catalogs Distributed to Students
❖ Sunday, November 7th - Daylight Saving Time Ends - Fall Back one hour
❖ Tuesday, November 9th - Make-up Picture Day
❖ Thursday, November 11th - Veterans Day (NO SCHOOL)
❖ Friday, November 12th - All Square 1 Art Paper Orders and Money DUE
❖ Tuesday, November 16th - APEF Meeting @ 4:00pm via Zoom
❖ Tuesday, November 16th - Dine-out @ Rubio’s
❖ Tuesday, November 16th - Friday, November 19th - Parent/Teacher Conferences (MINIMUM DAYS)
❖ Wednesday, November 17th - Dine-out @ Rubio's Coastal Grill from 4:00pm - 8:00pm
❖ Thursday, November 18th @ 6:00pm - Regular VUSD Board of Education Meeting
Please click on one of the following links to be connected to the live stream:
Live stream in English
Live stream in Spanish
❖ Monday, November 22nd - Friday, November 26th - NO SCHOOL
❖ Thursday, November 25th - Thanksgiving Holiday
❖ Tuesday, November 30th @ 8:15am - Coffee with the Principal via Zoom
❖ Tuesday, October 12th - APEF Meeting @ 4:00pm via Zoom
❖ Monday, October 18th - Sunday, October 31st - PTA Fall Virtual Scholastic Book Fair
❖ Tuesday, October 19th - Dine-out @ Chipotle from 4:00pm - 8:00pm
❖ Thursday, October 21st - Great California Shake Out
❖ Monday, October 25th - Friday, October 29th - Red Ribbon Week
❖ Saturday, October 30th from 4:30pm-7:00pm - Alamosa’s Spooktacular Parade
★ Monday, May 3rd - Friday, May 7th - Staff Appreciation Week
Thank you to the AP Teachers and Support Staff for their ongoing support of our students and families. In the Virtual and Classic learning models, our staff does an outstanding job of support students by developing positive connections and relationships with our students. As a result of their work with students and families, students are making steady progress toward grade level proficiency and feel good about themselves and their progress. Thank you to our great Teachers and Support Staff at Alamosa Park!
★ Thursday, May 6th @ 6:00 p.m. - Regular VUSD Board of Education Meeting (VIRTUAL via Live Stream - please click on links below)
Live stream in English
Transmision en vivo en Espanol
★ Monday, May 10th - Friday, June 4th - FastBridge Math and Language Arts Assessments (Grades 3 - 5)
★ Tuesday, May 18th @ 3:00 p.m. - APEF Meeting (via ZOOM)
★ Monday, May 24th - Thursday, May 27th - Cold Stone Creamery Dine-out
★ Monday, May 31 - Memorial Day - no school
★ Thursday, June 10 @ 6:00 p.m. - Virtual Open House – Teachers will be sending Open House project information to their families between 2:00 and 6:00 p.m.
★ Wednesday, June 16 @ 8:30 a.m. - 5th Grade in-person Promotion
★ Friday, June 18 - Final Day of School (Minimum Day, Early Dismissal)
★ Friday, June 18 from 1:30 – 3:00 p.m. – Virtual Student Device and Materials Return day
★ APEF Meetings: (3-4:30 p.m.), Tuesdays: May 18th
★ TK & Kindergarten Registration: Please click HERE for the Alamosa Park Registration Webpage for additional information.
APEF Executive Board
President: Monina Barongan
Vice President: Shae Vartabedian
Co-Treasurer: Shannon Alvarado
Co-Treasurer: Jasmine Ramon
Co-Secretary: Erika Lamberty
Co-Secretary: Sarah Baxter
Academic Program Coordinator: Jocelyn South
Digital Fundraising Coordinator: Erin Clark
Dine-Out Coordinator: Liz Hernandez
Social Media Management: Sonia Rodriguez
Spirit Wear Coordinator: OPEN
Volunteer Coordinator: Bevin Mowbray
Yearbook Coordinators: Monina Barongan and Sarah Baxter